Frequently Asked Questions

The ideal lead time depends on the event scale and complexity:

• Small events (50-100 pax): Minimum 4-6 weeks
• Medium events (100-300 pax): 6-12 weeks
• Large events (300+ pax): 3-6 months
• Conference/multi-day events: 6-12 months

However, we can accommodate shorter timelines if venue and vendor availability permits. Rush bookings may incur additional expedited planning fees.

We manage events of all sizes:

• Intimate gatherings: 20-50 guests (boardroom meetings, exclusive launches)
• Mid-size events: 50-300 guests (corporate functions, brand activations)
• Large-scale events: 300-1,000+ guests (conferences, exhibitions, roadshows)
• Multi-venue campaigns: Simultaneous events across multiple locations

Our team scales resources appropriately to ensure quality execution regardless of event size.

While we are based in Singapore, we have successfully delivered events across Southeast Asia, including Malaysia, Indonesia, and Thailand. Our regional network and experience allow us to manage events beyond Singapore's borders.

For regional events, we work with trusted local partners while maintaining our quality standards and project management oversight.

Event budgets vary significantly based on scope, venue, production requirements, and guest count. As a general guide:

• Small corporate events: SGD $8,000 - $25,000
• Medium brand activations: SGD $25,000 - $80,000
• Large conferences/launches: SGD $80,000 - $300,000+
• Multi-day/regional campaigns: SGD $150,000+

We can work with various budgets and will provide recommendations to maximize impact within your financial parameters. Every proposal includes detailed cost breakdowns.

Our comprehensive proposals include:

• Event concept and creative direction
• Detailed timeline and project milestones
• Venue recommendations with pros/cons
• Complete budget breakdown by category
• Scope of work and deliverables
• Production and technical specifications
• Vendor and supplier list
• Risk assessment and contingency plans
• Payment terms and schedule

We typically deliver proposals within 24-48 hours of receiving your brief.

Standard payment terms:

• Upon contract signing: 30-50% deposit
• Mid-project milestone: 30-40% progress payment
• Post-event completion: 10-20% final payment

Payment schedules can be customized for corporate clients with established credit terms. We accept bank transfers, corporate cheques, and PayNow.

Yes, we handle all permit applications and regulatory compliance, including:

• Public Entertainment License (PEL) applications
• Police permits for outdoor events
• National Parks permits for park venues
• Fire Safety permits
• LTA road closure applications
• NEA permits for food handling
• Building management approvals

We factor permit processing time into project timelines and advise on requirements during the planning phase.

Key venue considerations:

• Capacity: Ensure venue comfortably accommodates your guest count
• Accessibility: Public transport access, parking availability
• Technical capabilities: Power supply, ceiling height, load-in access
• Venue restrictions: Noise curfews, setup/teardown times, F&B policies
• Insurance requirements: Public liability coverage needed
• Cost structure: Venue rental, overtime charges, security deposits

We conduct site inspections and advise on the most suitable venues for your event objectives and budget.

Yes, we have experience coordinating international elements including:

• International celebrity or speaker bookings
• Specialized equipment rentals from overseas
• International vendor coordination (production, decor)
• Travel and work permit arrangements
• Cross-border logistics and customs clearance

We manage all documentation, timeline coordination, and local ground support for international components.

Safety is our top priority. Our comprehensive approach includes:

• Risk Assessment: Pre-event identification of potential hazards
• Safety Planning: Crowd management, emergency evacuation plans
• Vendor Compliance: All vendors must meet safety standards and licensing
• On-Site Management: Dedicated safety officer for larger events
• Medical Support: First aid teams/ambulance for high-attendance events
• Security: Professional security coordination when required
• Insurance: Comprehensive public liability coverage

We comply with all Singapore safety regulations and MOM workplace safety guidelines.

We implement multi-layered contingency planning:

• Backup Systems: Redundant AV equipment, power backup
• Vendor Backups: Alternative suppliers on standby
• Crisis Management: Dedicated event manager with decision-making authority
• Communication Protocol: Clear escalation procedures
• Weather Contingencies: Indoor alternatives, tent coverage
• Technical Support: On-site technicians for immediate troubleshooting

Our experienced team handles issues swiftly and professionally to minimize impact on your event experience.

To provide an accurate proposal, we need:

• Event type and objective
• Expected date and duration
• Estimated guest count
• Budget range (even approximate)
• Preferred venue/location (if any)
• Specific requirements (AV, F&B, entertainment, etc.)
• Any mandatory elements or constraints

The more details you provide, the more accurate and tailored our proposal will be.

Absolutely! We're flexible and can work with your preferred vendors for:

• Photography/videography
• Entertainment or emcees
• Specific catering services
• Brand partners or sponsors

We'll coordinate with your vendors and integrate them into the overall event plan. We can also offer our "Project Management Only" service if you've already secured most vendors.

Your involvement level is flexible based on your preference:

• High Touch: Weekly meetings, involvement in all decisions
• Medium Touch: Key milestone approvals, bi-weekly updates
• Light Touch: Initial brief, major approvals only, minimal meetings

We adapt to your preferred communication style while ensuring you remain informed and in control of key decisions. Most clients prefer major milestone approvals with regular progress updates via email.

As per our ACRA registration, we do not organize:

• Concerts: Music concerts and large-scale entertainment shows
• Sports/Fitness Events: Sports competitions, marathons, fitness events
• Weddings: Personal wedding ceremonies and receptions

We focus exclusively on corporate events, brand activations, community programs, and business gatherings where we have deep expertise and proven track records.